Welcome Letter To New Employee Samples: The Only Ones You Need
Okay so you’ve just hired a new employee—great!
Along with the bombardment of onboarding paperwork and safety training videos, it’s absolutely vital to ensure that their initial welcome is memorable (in a good way).
And yes, you best believe that it’s going to set the tone for their entire journey with your organization.
After all, this is their first impression of your company outside of the interview process.
So, without further ado, here are some welcome letter to new employee samples to ensure you leave a lasting, positive impression.
What You Need In a Welcome Letter To New Employees
All the welcome letter to new employee samples you see here will follow a similar structure.
- Congratulations and a Warm Welcome
This goes without saying, but start off by congratulating them on landing their new role at your company and warmly welcoming them to the team. - Personalization (IMPORTANT!)
Include a personal note specific to the new employee, like what stood out about them, so that it doesn’t feel like an automated message that gets sent out to all new hires. - Express Enthusiasm
Finish off by expressing your excitement for them joining the team, and let them know how much you’re looking forward to working with them.
- What To Expect on The First Day
Give them a *brief* overview of their first day expectations. Touch on key details such as dress code and any initial meetings or introductions they can prepare for.
Make sure it’s not too extensive as you don’t want to scare them away from day one. Remember: brief! - Key Contacts or Mentors
Let them know who to reach out to if they have questions and introduce them to their onboarding buddy or mentor if your company has such a program. - Introduce a Bit of Company Culture
This is a great chance to show off your company’s personality by incorporating some humor. Share a fun fact or two about the team or company traditions to help them feel more comfortable.
6 Welcome Letter To New Employee Samples
Here are 6 welcome letter to new employee samples to make your new team member feel valued from day one.
1. The Classic Welcome Letter
Dear [Employee Name],
Congratulations on joining [Company Name]! We are thrilled to have you as part of our team, and we know you’ll bring great value to the work we do here.
Your background in [mention specific skills or experiences] really stood out during the interview process, and we’re confident that you’ll be a fantastic addition to our team. We’re excited to see how your skills will help us continue to grow and succeed.
On your first day, you can expect a warm welcome and an introduction to the team. [Optional: You’ll be meeting with your onboarding buddy, [Buddy Name], who will be your go-to for any questions you might have.]
We can’t wait to start working with you. Welcome aboard!
Best,
2. The Friendly and Fun Welcome
Hey [Employee Name],
Welcome to [Company Name]! We’re so excited you’ve decided to join us, and we can’t wait to show you the ropes.
Your enthusiasm and passion for [specific skills] really impressed us, and we know you’ll fit right in here. Our team is all about [mention fun company values], so we hope you’re ready for a fun ride!
Your first day will be a breeze—we’ll start with a quick team breakfast, and then you’ll get to meet [Buddy Name], your onboarding buddy, who’ll be happy to answer all your questions.
Here’s to a fantastic journey together. Welcome to the team!
Cheers,
3. The Professional Welcome Letter
Hello [Employee Name],
On behalf of everyone at [Company Name], I would like to extend a heartfelt welcome to our team. We were impressed by your accomplishments and skill set, and we are confident that you will contribute significantly to the success of our organization.
Your role as [Job Title] is vital to us, and we look forward to collaborating with you. You’ll find that our culture is rooted in innovation, teamwork, and continuous learning, and we believe you’ll thrive in this environment.
Please don’t hesitate to reach out to if you have any questions or need assistance settling in. We’re excited to get started!
Sincerely,
4. The Informal Welcome Letter
Hey [Employee Name],
Welcome to [Company Name]! We’re so happy you’ve decided to join us, and we just know you’re going to be awesome in your role as [Job Title].
Everyone here is looking forward to working with you. Don’t worry about your first day—it’s all about meeting the team and getting to know the place. Your buddy, [Buddy Name], will be there to show you around and answer any questions you have.
Exciting times ahead, and we’re pumped to have you with us!
Best,
5. The Mentor-Driven Welcome Letter
Hi [Employee Name],
Welcome aboard! We’re so glad to have you as part of our [Job Title] team here at [Company Name]. Your skills in [mention specific experience] were exactly what we were looking for, and we know you’ll bring fresh insights to our projects.
To help you get acclimated, we’ve paired you with [Buddy Name], a senior member of our team, who will be your mentor during the first few weeks. They’ll guide you through our processes and ensure you have everything you need to succeed.
Looking forward to seeing all the great things you’ll achieve!
Best,
6. The Culture-Focused Welcome Letter
Hi [Employee Name],
Congratulations and welcome to the [Company Name] family! We are so excited to have you join our team. At [Company Name], we believe in teamwork, creativity, and a shared passion for excellence—values we know you’ll embrace.
Your background in [specific experience] was impressive, and we’re eager to see how you’ll contribute to our ongoing success. On your first day, you’ll get a chance to meet the team, learn more about our company culture, and start working on some exciting new projects.
Can’t wait to have you on board!
Warm Regards,
As you can see in the above welcome letter to new employee samples, they all include the key elements: a congratulatory welcome, personalization, and an expression of excitement.
It’s important to follow these guidelines to ensure that the first impression is both memorable and motivating.
Send Them A Welcome Gift Card With Toasty
Alright so you’ve now read your fair share of welcome letter to new employee samples.
And what better way to accompany a welcome letter than with a gift card of their choice?
Better yet, with Toasty, you can include the welcome letter directly within the gift card—complete with a design that perfectly matches the occasion. It’s a thoughtful way to kick off your new hire’s journey on the right foot.
Learn more about the benefits of using a digital gift card platform:
Frequently Asked Questions (FAQs)
What should I include in a welcome letter to a new employee?
A welcome letter to a new employee should include a congratulatory welcome, a personal touch specific to the employee, and an expression of excitement for them to join the team. All the welcome letter to new employee samples on this list contain these key elements.
Additionally, you can provide details like what they can expect on their first day, key points of contact, and a brief introduction to your company culture to help them feel more connected right from the start.
How do I make my welcome letter stand out?
Are you still unsure if your efforts will stand out despite going through all these welcome letter to new employee samples?
To make your letter memorable, you can always add a warm touch by incorporating a thoughtful gift such as a gift card of their choice. Platforms like Toasty make this a breeze, allowing you to attach custom messages to the gift card.
When is a good time to send the welcome letter?
It’s best to send a welcome letter as soon as possible after the new hire has signed their offer letter—typically a few days before their start date. This way, they’ll feel prepared and excited for their new role.
Many welcome letter to new employee samples recommend sending it at least a week before their first day to give them time to process the information.
